Simple Zoom

Simple Zoom

By Peter Andersen

 

We’ve all heard how Zoom is being used to facilitate meetings during the current corona virus lock down. It looks difficult because of the wide range of things you can do with this app, and the multiple ways of achieving the same result.

 

I will show you “how to” Zoom simply, without the frills. It’s a four step process.

 

Then we will look at a few other features to enable you to easily get more from this app. Enjoy!

 

What is Zoom?

Zoom is a leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, collaboration, chat, and webinars across mobile devices, desktops and telephones. It’s best used with it’s app, but it can also run in some browsers. We will be looking at using the app.

 

Step 1. Get a Zoom account.

  • Go to https://zoom.us/ .

  • Click on Sign up for Free button.

  • Enter your birth date (needed to stop kids signing up, but they don’t verify if you fibbed).

  • Enter your email address

  • Click the blue Sign Up button

  • Zoom will send you a confirming email

  • Go to your email account and follow the instructions to confirm your account.

  • Go back to your web browser and tell Zoom you are not a school

  • On the next screen enter your name and password details.

That’s step 1 complete.

 

Step 2. Get The App.

This will depend on your device. Go to zoom.us and your device should be identified. Click the download button to download. Follow installation instructions.

For Android and iOS devices use the Play Store/App store for your device. Versions supported are:

 

  • Microsoft Windows 7/8/10

  • Android 5.0x or later

  • IOS 8.0 or later

  • iPhone 4 or later

  • iPad Pro, iPad Mini, iPad 2 or later

  • iPod Touch 4th generation or later

  • iPhone 3GS (no front facing camera)

  • Linux (main distros)

 

Here are videos showing the steps:

 

Microsoft Windows          Android     iOS       Linux

 

That’s step 2 complete.

 

Step 3. Open The App

  • Click on the app icon to open it (may require double click on some systems).

  • Enter your log in name (your email address) and password you set up in Step 1 above.

  • Click Sign In button.

  • Your Zoom app will appear.

That’s step 3 complete.

 

 

 

 

 

 

Step 4. Join a Meeting.

To join a meeting you need to have received an invitation which could be emailed to you, and look like this.

 

[Somebody] is inviting you to a scheduled Zoom meeting.

 

Topic: Somebody’s Zoom Meeting

Time: May 7, 2020 10:00 AM Auckland, Wellington

 

Join Zoom Meeting

https://us04web.zoom.us/j/77778057543?pwd=N2NBTG9tU1g0M3lpbE9mU0REQkw5UT09

 

Meeting ID: 777 7805 7543

Password: 815534

 

If you click the long web address your app may open with the meeting started, and the login/password auto entered.

 

Or you may need to click the Join button on your app and enter the Meeting ID and (Meeting) Password. The requirement for a password will shortly be obligatory.

 

 

 

 

  • Your Zoom screen should appear.

  • In the bottom left corner are icons to turn on/off audio and video.

  • In the top right corner are icons to control full screen, and participant pictures layout.

  • In the bottom right corner is a button for you to end your session and leave the meeting.

 

That’s step 4 complete.

 

You can join a Zoom meeting, even if you don’t have a camera and microphone on your device. You won’t be able to be seen or

heard however. You will see/hear the others.

 

That’s it. You are now a Zoom user.

 

Running A Zoom Meeting.

 

You may wish to run your own zoom meeting for your church, group, family or friends. Once again, the basics are easy.

 

Be aware that with your free Zoom you can run zoom meetings with up to 100 participants, and for up to 40 minutes. If you need more than this you can upgrade to a paid plan at Zoom.us. Pricing is in US dollars. Or run back to back meetings for longer meetings.

 

To run your own meeting, start your Zoom app.

 

  • Click the “Schedule” button

  • Change whatever you wish for your meeting. Note that even if the meeting duration shows as longer than 40 minutes, it’s

    only going to be 40 minutes for the free version.

  • When you’re done, click the schedule button at the bottom of the app.

  • Meeting will schedule and invite be generated. Click Copy to Clipboard.

  • Open your email programme and paste the clipboard contents to the message.

  • Delete everything from “One Tap Mobile” to the end of the invite. This is phone information not available in New Zealand.

  • Address your email, enter a subject and send.

  • Prior to meeting time start Zoom

  • Log on with your email and password.

  • Click Join and enter the meeting number from your invitation

  • Enter meeting password if requested

  • Meeting should start.

  • At the conclusion of the meeting click the close meeting for everyone button.

 

And here is a youtube video tutorial on this.

 

Using Zoom Contacts.

 

Zoom contacts allows you to use Zoom as a replacement for Skype. Two people can talk FREE for an unlimited time. More than two

people can talk for up to 40 minutes FREE, anywhere in the world!

 

To add a contact

  • Start Zoom and log on with your email/password credentials

  • Click Contacts icon at bottom right of Zoom

  • Click the “+” in the line Contacts Channels +

  • Click Add a Contact

  • This will generate a contact request even if the person does not have a Zoom account, or Zoom app.

  • The invitee must accept your invite, otherwise nothing happens. They will also need to download and install Zoom. (see Steps 1 and 2 above).

  • Once the invitee accepts you (or they) can initiate a Zoom call.

 

To Make a Zoom Call.

 

  • Start your Zoom app

  • Click Contacts icon

  • Click External to reveal your contacts

  • If your contact is available to take your call it will be flagged with a green dot

  • Click the “Meet with Video” icon

  • Your contact will get a pop up window advising your desire to call

  • Once your contact accepts your call you will get a pop up advising they are ready for you.

  • When you accept them the call will begin.